Document imaging (scanning, digitizing)

More and more, businesses are scanning their documents to reduce the physical file management and the space required to store everything.

Although it may seem cost-efficient, there are many legal rules and issues to consider. For instance, simply scanning documents using a desktop device is not good enough, legally speaking, if you wish to destroy the innumerable paper documents that are eating up your workspace. When scanned, a document is turned into an image (imaging). In business since 1973, Jul Solutions offers digitization services, which means that it turns your documents into digital files via special programs offering optical character recognition (OCR), which will allow you to search them, much as if you had produced them on a computer.

Jul Solutions is qualified and certified to ensure the safe, secure, quick and economical imaging/digitization of all your documents, while complying with the strictest rules in the industry.

1200+

Professional digitization of up to 1200 images per minute

Security

Registration in the Controlled Goods Program, thanks to restricted access and data protection, enabling us to perform digitization for such organizations as the Royal Canadian Mounted Police

Legal validity

Secure destruction of records, while maintaining the legal validity of the documents

Specialization

File conversion to the desired format on the desired medium; we avail of OCR software enabling us to make digitalized documents searchable, as if you had created them on a computer

Advantages of professional digitization services:

Save time and keep everything at your fingertips.
Save space: no need for extra storage rental.*
Your staff will have more time to focus on the jobs that make your business run smoothly.

* Only documents digitized by a certified supplier retain their legal value after destruction of the physical documents.

Digitization service (document imaging/scanning)

Jul Solutions executes all its imaging and digitizing services in its Boisbriand. The location is equipped with all the necessary surveillance devices to ensure safe and secure processing of your files. Although, they offer documents imaging in Quebec province, Ontario and Maritimes, for all types of businesses.

First, our experts will assess your needs (quantity of documents, access to your documents during the process, image format, colour or black and white, etc.) and then, they will design a detailed plan especially for you. The plan will be executed by our document scan service.

Our imaging equipment
We have the equipment required to offer complete high-end scanning documents service. Not only does Jul Solutions have the necessary equipment to digitize your regular files, but we can also scan books and blueprints.

Quality control
Once the imaging process has been accomplished using our highly efficient equipment, our qualified staff will use specialized software to examine each image and ensure its integrity
and quality.

Finally, we will deliver your digital files on the medium of your choice: CD-ROM, DVD, Blu-Ray, external hard drive, USB key, independent secure server.

If you so wish, we can also ensure the destruction of your physical documents, three months after the digitization has been completed. In such cases, we will issue an official certificate of destruction. All documents entrusted to us are kept in a secure location with limited access to authorized personnel only.

JUL Solutions: The experts for documents imaging in Québec, Ontario and Maritimes.

Would you like to verify the quality of our digitalized files before entrusting all of your documents to our digitization service? Learn how you can digitalize a test batch!
Contact us for further information

Controlled Goods Program

We hold a certificate of registration in the Controlled Goods Program. Registration in this program enables us to digitalize documents for high-security organizations like the Canadian Army and the Royal Canadian Mounted Police.

Search for an organization’s registration to the Controlled Goods Program

Did you say paperless office? We answer with document scanning service

More and more, businesses are scanning their documents to reduce the physical file management and the space required to store everything.

Digitization service (document imaging/scanning)

Controlled Goods Program

Did you say paperless office?
We answer with document scanning service